Heading Of A Cover Letter

What do I include in my cover letter heading?

Summary:

"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.

Contributors:Angie Olson, Allen Brizee
Last Edited: 2010-04-25 08:58:10

The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

  • Your name
  • The address where you can be reached (if you live at college, will it be more accessible to include the local address or your permanent address?)
  • Phone number
  • Fax number (if applicable)
  • E-mail address

Then, you will skip a line and write the full date (month, day, year). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

  • Name of the specific person
  • Title of that person (if available)
  • Address of the company

The reason you write your phone/fax number and email address is to make it easy for the company to contact you. You do not need to put this information down for the company itself.

Example:

Craig M. Leroix
2987 W. Taylor Dr.
Portland, OR 45720
890-372-1262
cmleroix@anywhere.com

February 2, 2005

Amy Kincaid, Human Resource Director
Western Electric, Inc.
387 Collier Lane
Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here.

The following are additional Purdue OWL resources to help you write your cover letter:

When writing a cover letter (as you should do each time you submit a resume as part of a job application), the layout of your letter is very important. Layout refers to the way the words are set up on the page, including headings, spacing, and font. You want to use a layout that makes your letter both easy to read and professional.

Read below for advice about how to lay out your letter, as well as a template for a cover letter.

Cover Letter Layout Tips

When laying out a cover letter, you want to follow the layout of a typical business letter.

A business letter begins with your contact information, and then the employer’s contact information.

It's important to properly space the layout of the cover letters you send, with space between the heading, the greeting, each paragraph, the closing, and your signature. Single space your letter and leave a space between each paragraph. Also, remember to left-justify your entire letter.

When selecting a font, use a simple font like Arial, Verdana, Courier New, or Times New Roman. Your font size should be no smaller than 10-pt. but no larger than 12-pt. In choosing your font size, 12 pt. is probably the best – you don’t want to irritate a hiring manager by making him or her have to squint to read your font.

How to Use a Cover Letter Template

The cover letter template below shows the layout for a typical cover letter.

Use the template to structure your own cover letter. It will give you advice on how to space your letter, what font to use, and how to justify your page.

The template also briefly describes what kind of content should go in each paragraph. Use this information to help you begin writing your own letter, tailored to reflect your own career history, professional qualifications, hard and soft skills, and your knowledge about the job and employer to which you are applying.

You can also review examples of cover letters for advice on how to word your cover letter.

When using a format or a sample letter, remember to be flexible. You can add or remove paragraphs to fit the needs of the particular job description. Also, keep in mind that your best strategy is to write a customized cover letter for each job to which you are applying. Hiring managers can tell when they’ve been sent a generic cover letter; they are more likely to be interested in candidates who have taken the time to write unique letters that specifically address the job opening they are offering.

Cover Letter Template with Layout

Contact Information

The first section of your cover letter should include information on how the employer can contact you.

If you have contact information for the employer, include that. Otherwise, just list your information.

This section should be single-spaced and left-justified, with a space between your contact information and your employer’s contact information.

Your Contact Information

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

(space)

Date

(space)

Employer Contact Information

Name
Title
Company
Address
City, State, Zip Code

(space)

Salutation

(space)

Dear Mr./Ms. Last Name:

(space)

First Paragraph:

Each of your body paragraphs should be single-spaced, with a space between each paragraph. The first paragraph of your cover letter should include information on the position you are applying for, including the job title. You should state how you heard about the job, and (briefly) explain why you think you are an ideal candidate for the position.

(space between paragraphs)

Middle Paragraph(s): 

The next section of your cover letter should describe what you have to offer the employer. Mention why you are qualified for the job and how your skills and experience are a match for the position for which you are applying. Provide specific examples to prove your skills and experience; these examples will “pop” on the page if you provide them in a bulleted format.

(space between paragraphs)

Final Paragraph: 
Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up with them regarding the status of your application.

(space)

Closing:

(space)

Sincerely yours,

(double space)

Signature:

Handwritten Signature (for a mailed letter)

(double space)

Typed Signature

More on Writing Cover Letters:
How to Write a Successful Cover Letter
What to Include in a Cover Letter
Sample Cover Letters

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